Integrated Smart Document Management

Inefficient information management can cost your employees up to 12.5% of their working week. VisaPort SmartDMS can reduce waste in document management. The SmartDMS is an integrated and secure web-based Document Management System that helps archive, process and index your documents while making them available on demand to various parts of your organization.

SmartDMS is an ISO 9001 & ISO 27001 certified Integrated feature of the VisaPort suite designed for Lean document management. It saves people from wasting time looking for documents gone missing on file shares, email inboxes, or co-worker computers. In any document-centric process, SmartDMS creates value by streamlining the document lifecycle process through review, approval, and publishing.

Designing your Travel Policy
Say goodbye to phone calls or emails or after-the-fact policy management.
  • Unlimited policies by cost centre, group or individual
  • Out of Policy Flags
  • One Click Approval
  • Trip Based Approvers
  • Travel Rules
Trip Planning:
Individual, group and Agenda trip planning made easy
Intelligent Trip Planning
Create and manage simple and complex itineraries.
including single, group and agenda based trips:
  • Book air & hotel online with policy validation
  • Offline bookings with policy validation
  • Print and email trip or agenda
Travel Manager
Access the central repository & command center for all trips.
Complex Function - Simple Form
Using this single form, an entire Visa Schedule can be drafted.
Schedules can be linked to an Immigration Directive.
  • Select One or More Countries
  • Link Schedule to Directive
  • Apply Schedule to Document Type
Status Change:
Keep track of Schedule Change to Prevent data entry errors
Edit Single Rule
VisaPort lets you select, edit and manage a single rule.
Make incremental adjustments to a single rule:
  • Modify by Travel Purpose
  • Pending Change View
  • Manage Enforcement
Rule Based Editing:
Make adjustments to automatically generated rules.
Customizations
MoFa can customize the Schedule features
to reflect existing standards and conventions
  • Customize Travel Purpose
  • Create Custom Zones
  • Create Default Templates
Flexible:
Flexibility without Sacrificing Conventions & Standards
Complex Passport Rules
Manage Rules Based on Passport Types.
  • Specify Passport Issue
  • Biometric/Non Biometric Passports
  • Child/Adult Passport
Targetted Immigration Rules:
Detailed Visa Rules based on Passport Series
Customizations
MoFa can customize the Schedule features
to reflect existing standards and conventions
  • Customize Travel Purpose
  • Create Custom Zones
  • Create Default Templates
Flexible:
Flexibility without Sacrificing Conventions & Standards



SmartDMS improves efficiency with a smart system that recognizes, extracts key data and routes content to workflows and systems for approval. The Automated Workflow enhances collaboration, productivity, and business insight by automatically routing documents to the right person at the right time. With SmartDMS electronic document management software, your teams can make better, faster and smarter decisions. Not only can you store your paper documents electronically, any native file type—.wav, .pdf, .jpg, .html and more—can be stored safely and securely in the system. Our solution integrates smoothly with existing software applications, making it easy to capture, store, and retrieve your documents and content, anytime, on any device.