VisaPort Travel Management is a add-on suite designed to oversee, regulate, and coordinate the travel activities and expenses of Ministry & Outpost employees. The Travel Management suite can make arrangements such as hotel and airline reservations, manage the travel schedules of individual employees, purchase and manage travel insurance policies, coordinate the schedules of all members of the travel team, take advantage of frequent traveler discounts, and ensure that employees have all necessary visas and other documentation if traveling outside of the country. Other features include tax payment and reporting, automatic expense reporting, managing and distributing information on potential danger zones and political status updates. The suite can also conduct many of the tasks traditionally done by human travel manager while producing travel program reporting and analysis through a self-service portal.
The Travel Management suite enables the ministry to implement cost reduction measures, such as mandating lowest air fares and black out dates. Ministries can also avoid having many key people on the same flight with specific security rules. By making use of the preferred supplier features, Ministries can setup Preferred & Avoid vendor rules for every airline, hotel, insurance policies & car rental providers. Ministries can also load negotiated fares and rates with airlines, car rental & hotel chains, and make them available to the organization immediately. As your travelers search for air, hotel and car rental to plan their trip, the VisaPort Travel Suite flags out which options are in/out of policy, preferred, and negotiated, so they can make better choice and with its built-in travel compliance feature, gain automated approval workflows that give your management team the power to ensure compliance and ultimately reduce your overall travel spend. Let VisaPort Travel Suite handle all your Ministry's travel and expense activity from profile management, travel planning, approval & booking, to reporting that tells you exactly where all the money is going.