MoFA & Outpost Travel Management Suite

VisaPort Travel Management is a add-on suite designed to oversee, regulate, and coordinate the travel activities and expenses of Ministry & Outpost employees. The Travel Management suite can make arrangements such as hotel and airline reservations, manage the travel schedules of individual employees, purchase and manage travel insurance policies, coordinate the schedules of all members of the travel team, take advantage of frequent traveler discounts, and ensure that employees have all necessary visas and other documentation if traveling outside of the country. Other features include tax payment and reporting, automatic expense reporting, managing and distributing information on potential danger zones and political status updates. The suite can also conduct many of the tasks traditionally done by human travel manager while producing travel program reporting and analysis through a self-service portal.

Designing your Travel Policy
Say goodbye to phone calls or emails or after-the-fact policy management.
  • Unlimited policies by cost centre, group or individual
  • Out of Policy Flags
  • One Click Approval
  • Trip Based Approvers
  • Travel Rules
Trip Planning:
Individual, group and Agenda trip planning made easy
Intelligent Trip Planning
Create and manage simple and complex itineraries.
including single, group and agenda based trips:
  • Book air & hotel online with policy validation
  • Offline bookings with policy validation
  • Print and email trip or agenda
Travel Manager
Access the central repository & command center for all trips.
Complex Function - Simple Form
Using this single form, an entire Visa Schedule can be drafted.
Schedules can be linked to an Immigration Directive.
  • Select One or More Countries
  • Link Schedule to Directive
  • Apply Schedule to Document Type
Status Change:
Keep track of Schedule Change to Prevent data entry errors
Edit Single Rule
VisaPort lets you select, edit and manage a single rule.
Make incremental adjustments to a single rule:
  • Modify by Travel Purpose
  • Pending Change View
  • Manage Enforcement
Rule Based Editing:
Make adjustments to automatically generated rules.
Customizations
MoFa can customize the Schedule features
to reflect existing standards and conventions
  • Customize Travel Purpose
  • Create Custom Zones
  • Create Default Templates
Flexible:
Flexibility without Sacrificing Conventions & Standards
Complex Passport Rules
Manage Rules Based on Passport Types.
  • Specify Passport Issue
  • Biometric/Non Biometric Passports
  • Child/Adult Passport
Targetted Immigration Rules:
Detailed Visa Rules based on Passport Series
Customizations
MoFa can customize the Schedule features
to reflect existing standards and conventions
  • Customize Travel Purpose
  • Create Custom Zones
  • Create Default Templates
Flexible:
Flexibility without Sacrificing Conventions & Standards



The Travel Management suite enables the ministry to implement cost reduction measures, such as mandating lowest air fares and black out dates. Ministries can also avoid having many key people on the same flight with specific security rules. By making use of the preferred supplier features, Ministries can setup Preferred & Avoid vendor rules for every airline, hotel, insurance policies & car rental providers. Ministries can also load negotiated fares and rates with airlines, car rental & hotel chains, and make them available to the organization immediately. As your travelers search for air, hotel and car rental to plan their trip, the VisaPort Travel Suite flags out which options are in/out of policy, preferred, and negotiated, so they can make better choice and with its built-in travel compliance feature, gain automated approval workflows that give your management team the power to ensure compliance and ultimately reduce your overall travel spend. Let VisaPort Travel Suite handle all your Ministry's travel and expense activity from profile management, travel planning, approval & booking, to reporting that tells you exactly where all the money is going.